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Landlord Gas Safety Certificate and Boiler Service

As a landlord, it is your responsibility to make sure that all gas appliances chimneys, flues and chimneys are inspected every year. The law also requires that you give a copy of the check to your tenants.

If the engineer believes that any installation or appliance is immediate danger the engineer will request permission to disconnect gas supply and recommend the installation of inspection hatches.

What is the definition of a Gas Safety Certificate?

A gas safety certificate issued by a landlord is an official document that proves that all gas appliances and flues within the rental property have been checked by an experienced gas engineer. Landlords are required to arrange an annual gas inspection for each rental property they own at least once per year. Gas Safe registered engineers carry out the inspection and check that all pipes, appliances and flues are in compliance with safety regulations.

The law also requires landlords to provide tenants with a copy CP12 Gas Safety Certificate, (Gas Safety Record), following every annual inspection and test for gas safety. The certificate should be given to tenants in the 28 days of the Gas Safety inspection and given to any new tenants at the start of their tenure.

CP12 is an abbreviation for the CORGI Proforma 12 which was used by the Council for Registered Gas Installers (CORGI) prior to being replaced by the Gas Safe Register in 2009. The form shows the date of the last gas inspection or test and the results of these, any actions or issues that require to be addressed, as well as the name of the engineer who carried out the inspection.

If the Gas Safety check highlights any problems with a gas device and the engineer will give advice on what must be done to ensure its safe use. If an appliance is deemed to be immediate danger or Abnormally Lethal the gas supply will have to be shut off until the issue is solved.

If a tenant refuses to allow access for gas security checks to be conducted the tenant is guilty of a criminal offence. A landlord can ask the courts for an injunction should it be necessary, but it is usually much easier to simply send a strongly written letter stating the reason why the checks are carried out and what is gas safety certificate they'll involve. This can encourage a reluctant tenant to allow access and, in the event that they do not, the landlord may be required to begin the process of eviction.

How often should I renew my Gas Safety Certificate?

By law, landlords and let agents are required by law to conduct an annual gas safety inspection of all chimneys and gas appliances they offer to their tenants. This is to ensure that their equipment is safe to use and that there aren't any leaks of gas in the property. This is a vitally important responsibility and landlords should make sure that they are inspected for gas by a qualified gas engineer.

The Gas Safety Certificate (formerly the Gas Safety Check Record) is an official document that proves that a gas inspection has been conducted by a qualified engineer in the last 12 months. It is issued by the landlord and must also be given to the tenant in order to demonstrate the safety of gas supply. It is valid for a time of 12 months and has to be renewed each year.

A landlord who is unable to provide an Gas Safety Certificate for their tenants could be penalized. Gas Safety checks must be performed by landlords on time. They should also keep a copy of the certificate in case tenants ask for it.

It's also a good idea for landlords to put inspection hatches on all gas appliances, so that the engineers can easily access the hatches for annual inspections. If the appliance is found to be in danger during an inspection, the engineer will formally declare it to be at risk and will shut off the boiler and recommend that the tenant not use it until the inspection hatch has been installed.

Landlords must also ensure that they give their tenants at least 24 hours notice prior to the time they enter the property to perform Gas Safety checks. This gives tenants time to prepare and request permission if needed. If a tenant does not allow the engineer entry the landlord should inform them why it is necessary and what will happen if they don't comply. If the tenant is unwilling to allow the engineer entry, the landlord may decide to evict the tenant under section 21 of the 1988 Housing Act.

What happens if I don't get a Gas Safety Certificate?

It is the legal responsibility of a landlord to make sure that their property has an approved gas safety certificate before tenants move in. In the absence of this, it's an offense that could result in landlords being punished with severe fines. The regulations stipulate that landlords must also furnish copies of the gas safety records to their tenants upon request.

Landlords must have an Gas Safe registered engineer visit their rental property to perform an inspection of all gas appliances. During the inspection, an engineer will note any problems that could be a threat to tenants. They will issue the CP12 gas safety certificate which is known as the Landlord Gas Safety Record or a Gas Safety Certificate.

This is an important piece of documentation that every tenant should get a hold of and keep. This document provides information on gas installations in a rental home as well as the date they were tested and their expiration dates. It will help tenants recognize any issues with their installation or appliances and ensure that they are aware of how to contact an Gas Safe engineer to have them checked.

Landlords are required to provide their tenants, both new and existing, with a gas safety report within 28 days of the engineer visiting their property. They must also provide a copy of the CP12 to the tenant on the day their tenancy begins. Landlords who fail in providing the copy of the gas certificate can be prosecuted and face unlimited fines, or six months in prison.

The same way, landlords should ensure that carbon monoxide detectors work in their properties and have them checked every month. If an alarm is not working, the landlord gas safety certificate must repair it. The rules governing this apply to private, council and housing association landlords, as well as to licensable houses of multiple Occupation (HMOs).

In June 2017, the High Court decided that it was illegal for landlords to issue Section 21 notices if they did not provide their tenants with an official gas safety certificate. The ruling was based on the law that requires landlords with assured shorthold tenancies to obtain a gas safety certification for their property before tenants move in.

how often gas safety certificate can I obtain a Gas Safety Certificate (GSC)?

Landlords are legally responsible for ensuring that gas appliances, flues and pipework within the properties they lease are safe. This is covered under the gas safety certificate and boiler service Safety (Installation and Use) Regulations 1998. To be in compliance with these regulations, landlords must conduct annual gas inspections on all the gas appliances and flues they provide for use within the property. This is known as a CP12 gas safety certificate and it must be completed by a qualified Gas Safe registered engineer after each inspection.

It's also recommended for landlords to consider having a boiler service carried out in conjunction with the CP12 inspection, as this will help ensure that all gas appliances are functioning correctly and safely. Landlords can typically obtain a combined CP12 and boiler service for a reasonable price from a qualified gas engineer. They can check the seals on boiler burners, check the flue system for cracks and leaks as well as clean the burner and heat exchanger and carry out general maintenance.

The CP12 is sometimes referred to by the term "landlord gas safety certificate's gas safety certificate" but it actually is called the Gas Safety Record Documentation. It outlines the outcomes of all the safety checks and details of any actions or issues that require attention. Landlords must give their tenants a copy of the CP12 document within 28 days of the Gas Safety check being completed.

It's important that landlords or letting agents only permit Gas Safe registered engineers to enter the premises to conduct safety checks and for maintenance. It's a good idea educate tenants on the importance of allowing access and explain that the gas engineer is there to protect them from carbon monoxide poisoning. If the tenant is unwilling to permit access, it's the landlord or letting agent's responsibility clarify the legal obligations in writing and then follow up with a visit to the property to compel entry if needed.

Gas Safe ID cards should be requested by tenants prior to allowing them to enter the property. This will confirm that the engineer has the necessary qualifications to work with your home's systems and can therefore be trusted to carry out the safety check. Be aware that a gas engineer can legally disconnect defective equipment or shut off the gas supply in case of need.